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Posted November 1, 2007
Inside of Vault and Productstream, leverage Track File Status to be alerted to updates or re-syncs. This option allows you to be alerted through a visual icon any time a file has children that need to be updated or re-synced to the latest version. This can happen in many different scenarios, but the most common is this: Say you have a single Inventor Drawing, and it is detailing a single Inventor Part. Let’s say at some point in the week you open up just the part and add a single hole to it. Come Friday, how do you know that you added the missing dimensions on the drawing? How do you know the drawing is up to date?
Well… we all would like to hope, think, and wish our drawings did themselves, but the truth is they don’t… and I can’t solve that. However, this little tip will give you an indication any time your file isn’t pointing to the latest one that’s available.
To turn this on, just follow these steps:
1. Open Vault Explorer or Productstream and select Tools > Administration and check the box for Track File Status.
2. We need to “re- teach” the Vault what the current file status is for each and every file in the Vault. This is a pretty simple operation and takes just a few moments. Simply open the ADMS Console and select the Update File Status command for the Vault you’re working with.
3. We need to add the visual indicator that shows you what is up to our out of date. In Vault Explorer or Productstream, add the File Status Column; this will add a small icon to the grid (move it toward the top of the list).
4. Any file that has references that are newer than what it’s linked to will show this icon… clicking on it (with the control key pressed) will tell you why.
Bonus tip: Try creating a saved search for any file that “needs updating” for the File Status property. You can get a free view that always shows you a list of what needs updating.
By Brian Roepke
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